RFP: Board of County Commissioners’ Chambers Audio/Video System

Contract	RFP: Board of County Commissioners’ Chambers Audio/Video System
Status	Completed
Bids due	2024-05-17
Scope of work	RFP: Board of County Commissioners’ Chambers Audio/Video System Download the full details Questions and Answers pdf PROJECT OVERVIEW: Brunswick County is soliciting sealed proposals for an audio/video (“A/V”) upgrade solution for the Board of County Commissioners Chambers that will support both physical and virtual meetings. The proposal will detail the costs, equipment, and services necessary to accomplish the upgrade. This upgrade will not only provide for new equipment, but significantly contribute to the overall meeting experience in the Commissioners Chambers, providing a modern interface for collaboration and communication within the space. SCOPE OF WORK: Brunswick County has established the following objectives for this project. Any changes to the specifications or Scope of Work will be made in the form of an addendum to this Request for Proposals and will be supplied to all known prospective vendors and posted on the Brunswick County website. Notwithstanding the foregoing, vendors will be responsible for ensuring that they have all addenda. Brunswick County may negotiate and refine the final Scope of Work with the selected vendor. Brunswick County reserves the right to negotiate additional services with the selected vendor at any time after the initial contract award. The Commissioners Chambers will be updated with an audio/video upgrade consisting of 4k video or higher definition cameras, high-quality audio with speech reinforcement, recording capability, HDMI connections, live streaming capability, and a simplified control system. Existing A/V equipment is to be completely removed. Upon completion, the selected vendor will provide equipment, system use, and connection schematic documentation including system source code. All equipment and component parts furnished shall be new, meet the requirements stated herein, and be in operable condition at the time of delivery. The feature summary of such a system is detailed below. Scope of Work requirements, standards, and methodology are included in Exhibit A attached hereto. Audio System The microphones and audio system must be integrated into the system to allow for each microphone’s audio to be heard/utilized in a virtual setting when necessary. Vendor shall provide two (2) wireless handheld microphones, two (2) wireless lapel microphones, and fourteen (14) wired microphones. The microphones shall be capable of being muted remotely, either as a group or individually. Audio from the system will be digitally recorded for archival purposes. dor shall also provide and install speakers in the gallery area and in the hallway leading to the Chambers to provide clear audio to enable all participants in each of those locations to listen easily. Hallway speakers should be a separate zone with independent volume control. An assisted listening solution should be provided as well. The preferred solution will allow attendees the option of using their own equipment (cell phone with Bluetooth earbuds) or eq
Category	Information Technology
Posted	2024-04-12
Bid posting	Open

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