Hoke County Request for Qualification (RFQ) Fuel Services for Gasoline, Diesel Fuel, and Propane

Contract	Hoke County Request for Qualification (RFQ) Fuel Services for Gasoline, Diesel Fuel, and Propane
Status	Completed
Bids due	2025-05-16
Scope of work	Hoke County is soliciting qualifications from experienced and qualified fuel vendors to provide the delivery and service of Gasoline, Highway Diesel Fuel, and Liquid Propane Gas (LPG) to various county-operated locations. These include but are not limited to: The primary Hoke County fuel depot Emergency backup generator locations (currently 10 identified sites) Additional generator or shelter sites during declared emergencies or disasters This RFQ is intended to prequalify vendors who can meet operational, logistical, and emergency fueling demands for county infrastructure and public safety continuity. Scope of Work: The selected vendor(s) shall be responsible for: Fuel Supply and Resupply: Provide routine fuel deliveries of gasoline, diesel, and propane to designated County locations. Maintain fuel resupply schedule to ensure no interruption in County operations, not to exceed 48 hours between necessary resupply intervals. Submit weekly fuel pricing updates for gasoline, diesel, and propane. Emergency Fuel Operations: Submit an Emergency Response Plan detailing how the vendor will maintain uninterrupted fuel services during declared emergencies, including: Pre-positioning of at least one delivery vehicle for each fuel type (gasoline, diesel, and propane) within a 50-mile radius. Ability to fully replenish the County fuel depot and satellite locations within 8 hours of activation. Plan for additional deliveries in the event that pre-positioned assets are insufficient. Reporting and Documentation: Provide weekly fuel usage and cost reports. Maintain logs of emergency fueling services and site-specific delivery verification. Submission Requirements : Interested vendors must include the following in their submission package: Company Profile: Legal business name, headquarters location, and point of contact. Business overview and organizational history. Experience and Qualifications: Description of company experience with municipal or government fuel contracts. Bios or resumes for key staff involved in fulfillment of this contract. List of relevant completed contracts or projects with contactable client references. Technical Proposal: Details on delivery process and vehicle fleet. Emergency response and pre-positioning plans. Safety protocols, environmental protection measures, and spill mitigation procedures. Legal and Compliance Documents: Current business licenses and fuel transport permits. Insurance coverage details (general liability, auto, and pollution liability required). Disclosure of any regulatory violations or legal actions in the past 5 years. Evaluation Criteria: Vendor qualifications will be evaluated based on the following weighted criteria: Relevant experience and successful history in similar contracts Quality and feasibility of technical and emergency fueling approach Capabilities and qualifications of key personnel Compliance with regulatory and insurance requirements References and performance record Submission Deadline and Conta
Category	County Manager
Posted	2025-04-30
Bid posting	Open

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